nPOPuk

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  Adding a Mailbox

  Account Settings

  POP3

  SMTP

  Signature

  Filters

  Connection

  Receive

Page updated 1 November 2012

Adding a Mailbox

After the initial account has been created on installation, to add a further Account open the MAILBOX menu, on the Main Window and choose ADD. This opens the "Add mailbox" dialogue where you can select whether it is to be a new account created from scratch or from a Setup file.

If an Account is to be created manually, simply select the appropriate radio button and click the OK button. This will open the Account Settings dialogue. If a Setup file is to be used check the appropriate box first. These files populate the Account Settings dialogue with the correct settings for particular mail service providers and leave only personal information, such as username, email address and password to be completed.

NOTES:
The Downloads page provides a small selection of Setup Files for a number of popular free mail service providers. The Install files generated by certain ISPs signup CDs may also be used as Setup Files. These may also enter the personal information entered during the account setup procedure with the ISP.

The Developers Section of the User Guide includes a page that provides details of the Format of Setup Files and how advanced users can create their own. If you create such a file please post it on the Forum.

The Account Settings Dialogue

The Account Settings dialogue is used both to create and edit details of any account. The contents of its six tabs are described below.

POP3 Settings

Account name:

For most people this can be the name of the ISP. Accurate spelling is not vital and abbreviations can be used. The field is only used to identify which account is selected if you are using more than one e-mail account.

TIP: If you expect to use more than one account and the Command Line Option to select a particular account on launching nPOPuk then avoid using spaces in the account name.

POP3 server:

Enter the server name here. When checking for mail you will receive an error "Unable to find email server" if you do not enter this field with complete accuracy!

Port:

The default setting of 110 will work with most servers unless they require SSL. (An increasing number of mail providers, including Yahoo and GMail, use the SSL protocol.)

NOTE: When the Enable SSL check box is active the default Port entry changes to the conventional one for that protocol, so confirm this setting after checking that box.)

Username:

This is your account user name, used to logon to your Mailbox.

Password:

This is password associated with your mail account.

Enable APOP:

APOP is a method used by some servers to authenticate a user as they log on. Leave this unchecked unless your ISP or mail provider advises you otherwise.

Enable SSL:

Secure Socket Layer is a method of achieving higher levels of security in the exchange of mail. Leave this unchecked unless your ISP or mail provider advises you otherwise.
Once checked the entry in the Port field changes to 995 and the SETUP button becomes active and a further dialogue can be opened (See SSL dialogue below). Select the two options as required by your mail service.

Disable RETR command:

 The RETR command is used by most servers simply to retrieve full messages. However, some servers are set also to delete mail when messages are retrieved.

TIP: If you find messages disappearing from account then your server probably is set up to delete messages on retrieval.  (Google operates GMail and GoogleMail accounts this way.)  For such accounts check this box to force nPOPuk to use the TOP command instead.  This avoids the problem and messages can be kept in account Mailboxes until specifically deleted.

Exempt from Check All/Update All:

nPOPuk can Check and Update all accounts (See the CONNECT menu, on the Main Window.) logging on to each account's server's to process any mail, according to the options set for that account. If this option is checked, then the current account will be excluded from  both checks and updates of the mail servers.

SMTP Settings

Name:

This setting controls how your name will be displayed on outgoing mail. Use conventional capitalisation and spacing, e.g. "Jo Smith".

Mail address:

Complete this accurately!

SMTP server:

Enter the server name here. When checking for mail you will receive an error "Unable to find email server" if you do not enter this field with complete accuracy!

Port:

The default setting of 25 will work with most servers unless they require SSL. (An increasing number of mail providers, including Yahoo and GMail, use the SSL protocol.)

NOTE: When the Enable SSL check box is active the default Port entry changes to the conventional one for that protocol, so confirm this setting after checking that box.)

Enable SMTP-AUTH:

SMTP-AUTH is a more secure method of posting mail. If your mail provider requires this setting, check the box. The SETUP button then becomes active and an additional dialogue opens. Complete the fields, as required.

Enable SSL:

Secure Socket Layer is a method of achieving higher levels of security in the exchange of mail. Leave this unchecked unless your ISP or mail provider advises you otherwise.
Once checked the default port changes to 465 and the SETUP button becomes active and a further dialogue can be opened. On the "Set SSL" dialogue, select the options required by your mail service.

POP before SMTP:

Almost all servers have moved to USERNAME & PASSWORD as authentication, and nearly all of those have moved to using SSL to keep the USERNAME and PASSWORD private from network traffic sniffers. However, older servers may be set to demand that the POP3 server is logged into first as an authentication method. No mail is retrieved during this operation. Check this box only if your mail service indicates that it uses this protocol.

NOTE: A setting in the nPOPuk.ini file will add the mail collection facility to this option. For those with more modern servers, options available through the Global Options dialogue fulfil this function.

Always Bcc:

If checked, a copy of every outgoing message from the account, although not displayed as such in the Property dialogue, will be sent as a Bcc to the address in the Mail address field. If an address for the Bcc is specified here, this will replace the default address for the Bcc.

This facility can be useful if you use nPOPuk while on the road and wish to have an electronic copy available at your normal computer when back at home.

Adding a Signature to Outgoing Mail

When a message composition window is opened for a new, forwarded message, or a reply, a standard block of text can be inserted automatically at the bottom of the message. This is normally used as a "signature". Any text entered in this dialogue will form this signature.

Any text may be entered here, but convention says that it shouldn't exceed four lines or be wider than about 70 characters.

Filtering Incoming Mail

Filters allow automatic handling of messages received from the server. Various actions, such as marking mail for deletion, copying or moving mail to defined Saveboxes can be invoked on messages that match user-defined conditions.

The Filters page provides a detailed guide on how to apply them either globally, across all accounts, or to individual accounts.

Connection

By default, connection is set to LAN.

If necessary, select the "Dial-up" radio button. The remainder of the dialogue then becomes active.

Connection:

Drop down the list to pick any further dialup connections that have been defined for your modem.

NOTE: Those who frequently switch connections or locations can sometimes have difficulty sending mail. This is not a restriction of nPOPuk but of server permissions. (There is further information on the page Update the Server.)

Username:

Enter the username for the selected connection.

Password:

Enter the password for the selected connection.

Hang up and dial this account's server:

Check this option if an account requires a direct modem connection, i.e. access via a connection to another ISP is not allowed. When the option is set, if mail is checked or an update attempted, and an existing connection is in place but not with the required server, the existing connection will be dropped and the appropriate server dialled.

NOTE: This option is redundant if nPOPuk is used with a single dialup connection.

Recv

Use global option:

This option is checked by default. If cleared it allows Receive options to be set for the selected account. See the Global Options page for details of the available settings.

Filename:

By default, this field will be empty and nPOPuk will use a filename of the form "MailBox#.dat", where # corresponds to the number of the mailbox. When a filename is entered here the mail data file for the account will be renamed. If you have many accounts it can be easier to find, if a meaningful name is entered here.