Checking the Server

Page updated 24 August 2009

Go to TopChecking for Mail Headers

The Check for New Mail Toolbar Button

Having set up a mail account during installation of nPOPuk, you may check for new mail waiting on the server by clicking on the Mailbox icon on the toolbar (Menu: CONNECT > CHECK ACCOUNT. Keyboard: CTRL+N). If not currently on-line, this will also start the connection procedure.

The Check All Accounts Toolbar Button

If there is more than one account installed then first select the Mailbox of the account to be checked from the Mailbox Pane. It is also possible to click the button one to the right to "Check all accounts" (Menu: CONNECT > CHECK ALL ACCOUNTS. Keyboard: CTRL+J).

During communication with the server, messages indicating progress appear in the Status Line. The nPOPuk.ini file can also be edited so that the information can be recorded in a server log file.

The System Tray Icon

The Right-click menu on the System Tray Icon

If the Global Option to display an icon in the system Tray is set then a small grey envelope icon will appear in the Notification Area (a.k.a. System Tray).

The System Tray Icon checking accounts

Account checking can be initiated by right-clicking on the icon and selecting either the "Check all accounts" or "Check" option. In the latter case a cascading menu will open showing up to the first ten accounts. Select the desired account to check. Those with more than ten accounts will need to the options available from the main window.

If the appropriate Global Option is set, account checking can also occur automatically at predetermined intervals. During communication with the server, the icon is overlaid with a "download" arrowhead.

The System Tray Icon indicating new mail

In the event of new mail being found when the server is checked the icon changes colour to the familiar nPOPuk yellow. Clicking on the icon will restore the Main Window with the first new mail selected.

Used with the Notification Area icon nPOPuk is ideal to use as a "Mail Checker". It uses minimal system resources, so doesn't slow your computer down as many conventional heavyweight e-mail programs do. An answer in the F.A.Q section describes the various Global Options and Account Settings that can be selected to make the most of this feature.

If not set to connect through a LAN, nPOPuk uses the dial-up connection for the selected, or default, account . Progress of the connection, logging on and interrogation of the POP server is shown through messages on the nPOPuk status line.

As nPOPuk checks the mail on the server, unless the default setting has been altered, it reads the top 100 lines of each new message held there. As the mail items are retrieved, their headers are displayed in the Main Window. (The icons associated with each mail item are explained on the page describing the Main Window.)

Any filters (Menu: MAILBOX > EDIT > FILTER) which are in use will also affect whether, and how, items are displayed in the mail list. Some may not appear at all. Others might be marked as read, for deletion or full download.

New Mail in several accounts

Optional visual and audible warnings on completion of the mail check can be configured, which will appear if the Main Window is open but not active or minimised.

If there is new mail in more than one Mailbox an indication of the number of Mailboxes with new mail appears on the title bar. An asterisk appears against each Mailbox with new mail in the Mailbox Pane.

The number of lines retrieved, how mail is saved, and whether to reveal the full headers are controlled through the Global Options dialogue (Menu: FILE > GLOBAL OPTIONS > RECV). Further options are also available to control the automation of checking events etc. (Menu: FILE > GLOBAL OPTIONS > CHECK).

Reading, replying and forwarding the mail are each covered on separate pages.

Go to TopUpdating Mail Bodies

By default, only the first 100 lines of a mail item are retrieved from the server. If the defaults have not been changed (Menu: FILE > GLOBAL OPTIONS > RECV) and the item is longer than 100 lines, it will be necessary to retrieve the entire body to read it all, or complete the download of any attachment. This is done by marking the item then requesting an update of the server.

Go to TopAborting Mail Checks and Updates

The Stop Toolbar Button

The Right-click menu on the System Tray Icon

Once a Check Mail or Update Mail process is running, the option to "Stop" becomes active. The circle with a cross icon on the toolbar turns red. Clicking on this icon (Menu: CONNECT > STOP. Keyboard: CTRL+S) will abort any of the connection, check or update processes.

If the Notification Area icon is in use, then it is also possible to stop the checking of the server by right-clicking on the icon and selecting the Stop option.

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